Cake donations
Cakes that are sold at your event are often baked and donated by members or people associated with your organisation. To help you manage this through VOLAGIC, we would like to show you one possible approach.
1. Job
First, create a Job for cake donations. We recommend setting the Job value so that the desired value is calculated per Task. If the cakes are donated free of charge, you can also set the Job value to "0".
2. Event / Shift
If you already have an Event that fits the cake donations in terms of both content and timing, we recommend creating an additional Shift. You can schedule it for the time when the cakes should be delivered.
- Exact delivery time: You can create a Shift with a duration of "0". To do this, enter the same time for "to" as for "from".
- Defined delivery period: If the cakes are to be delivered between 09:00 and 12:00, set the Shift duration accordingly.
You can also create a separate Event for cake donations. If you only need the cakes on one day at a specific time or during a specific period, you can use an Event without Shifts. If you have different "delivery time slots", create an Event with Shifts. With the Pro subscription, you can also spread this over several days.
You can use the comment fields in the Event or Shift to provide more detailed information, for example, "Please drop off the cakes between 09:00 and 12:00". You can also create a Location and assign it to the Shift so that Helpers can see exactly where to deliver the cakes.
3. Tasks
If you already know how many cakes you need, create that number of Tasks using the Job "Cake donation". If you want to leave the number of cakes open-ended, simply create a large number of Tasks.
IMPORTANT: Cake donation Tasks are also included in the statistics and may distort the results!
4. Cake selection (if needed)
To find out which cakes people will bring, you will need to use a workaround.
- Create a public document online, for example using Google Sheets or Google Docs.
- Email the Event or Shift Helpers (for the Shift in which you advertised the cake donations) and include a link to your public document.
- Ask the Helpers to specify in this document which cake they will bring.
This way, you can organise the cake donations and know which cakes to expect.
Optional: Specifying the cakes
If you know exactly which cakes you need, you can also create the Jobs accordingly. This will make the Jobs list longer, but it allows you to specify precisely what you need from the Helpers.
