For large events

Large events need volunteers – volunteer managers need VOLAGIC

Many large events would simply not be possible without the voluntary commitment of large numbers of volunteers. Music festivals, community festivals, cultural events and much more all rely on people giving their time. From major national sporting events and gymnastics festivals to large music festivals and international championships, they all need effective volunteer management and scheduling.

Useful features

The following VOLAGIC features are particularly useful when organising large events:

Collect volunteer information

Need volunteers’ clothing sizes for event shirts? Or are you ordering catering and need to know how many vegan meals to provide? Perhaps your festival is known for wet weather and you want your volunteers to have the right wellies to keep their feet dry.

Whatever information you need, VOLAGIC lets you collect and manage volunteer data. You can also mark important information as mandatory.

Volunteer notes

For events that take place every year, it is particularly useful to be able to save notes about individual volunteers. Was someone great at the bar? Is a particular volunteer suited to a role with more responsibility? How engaged was someone?

By saving this information in volunteer profiles, you know exactly who to assign to which roles when the event comes around again.

Volunteer rewards

With VOLAGIC, you always know how much each volunteer has contributed. If you want to reward volunteers based on the time they have given, VOLAGIC makes this easy. At the touch of a button, you can generate a report showing the number of hours completed by every volunteer.

It is just as easy to keep track when several clubs support your event with their members. Add each club as a group and let volunteers assign themselves to the relevant group. You can then see at a glance how many hours each club has contributed.

Departments, teams and areas of responsibility

Your event is made up of many different areas. Catering, infrastructure and guest services are just a few examples. With VOLAGIC, you can divide both the administration and the volunteer portal into the areas you need.

You can also assign administrators to individual areas, giving them access only to the parts they are responsible for. This spreads the workload across the team and reduces the amount of work for everyone

Benefits for large events

Does your event take place every year? Perfect. Copy everything from the previous year and only update what has changed.

Organising the event for the first time, but already know who will take over next time? Make their job easier by handing over your existing planning.

Have you been organising the event for years and are now ready to step back? With VOLAGIC, you can hand over the complete volunteer management and scheduling setup to your successors with a single online login – plus perhaps an hour or two of training.