Events

This is what VOLAGIC is all about – your Events. Everything you need to know can be found here.

Events?

Events in VOLAGIC do not necessarily correspond to the common understanding of an event. An Event may represent a three-week music festival, an evening barbecue, or a full day of home matches. Using Events in VOLAGIC allows you to structure your activities in a way that provides the best possible overview for both you and your Helpers.

Optimised for administrators or Helpers?

VOLAGIC was designed to make organising and coordinating Helpers as simple as possible. Naturally, the most important goal is for Helpers to take on Tasks. For this reason, the structure and clarity of the Helper section are just as important as the structure and clarity of the administration area.

We therefore recommend reviewing both perspectives regularly. When setting up your Events, go through the process as a Helper from time to time, from registration through to signing up for a Task. This ensures that what you create in the administration area is also clear for Helpers and enables them to find and accept Tasks quickly and easily.

Structure in VOLAGIC

You can structure your activities using three levels.

1. Events

As mentioned above, an Event in VOLAGIC does not necessarily correspond to your entire activity. You may divide a single activity into several Events, for example by day, by Location, or by different departments or areas of responsibility. Three different Event types are available:

• Event with Shifts
• Event without Shifts
• From Pro subscriptions: Multi-day Event with Shifts

2. Shifts

Shifts allow you to structure Events in greater detail. They can be used as time slots (morning shift, afternoon shift, etc.), as combined Location and time slots (marquee – morning), or in any other way that suits your organisation. A Location can also be assigned to each Shift.

3. Tasks

Tasks are what Helpers actually sign up for and carry out. A Task is created by combining a Job with a specific time period.

Expert subscriptions: Sections

Expert subscriptions can also use Sections as an additional structural level above Events. Once Sections are enabled, all Events must be assigned to a Section. This means you may have several Events on the same date that belong to different Sections.

Creating Events

Before you can create Events, Jobs must already exist. Once Jobs have been created, you can start creating Events. Depending on your subscription, the number of available Events and Tasks may be limited or unlimited. When creating an Event, you first choose the Event type and the system then guides you through the remaining steps.