Sections

Sections help you structure your organisation more effectively and delegate responsibilities.

Sections?

Sections provide an additional level for grouping your Events. They can represent departments at an event (catering, infrastructure, etc.), different Event series, or different sports within a multi-sport club. Of course, you can also use Sections to create any other structure that suits your organisation.

Activation

As an Expert feature, Sections must first be enabled under "Organisation" – "Events and Tasks". Select the "Sections available" checkbox and save your changes.

Creating Sections

Once Sections have been enabled, the "Sections" menu item becomes available in the navigation. You can then add as many Sections as required. The following options are available:

• Name (mandatory) – The Section name is the only mandatory field. It should describe the Section as clearly as possible, as it will be displayed to Helpers as a selection option.
• Path – The path is generated automatically from the Section name, but you can change it as required. This value is appended to the standard path of your Helper section.
• Contact name (optional) – Here you can specify the person responsible for Helpers in this Section. The name is displayed in the Helper section.
• Contact phone number (optional) – As with the name, the phone number is also displayed in the Helper section.
• Contact email address (optional) – This is also displayed in the Helper section.
• Password (optional) – You can protect Sections with a password if you only want certain people to have access.

If you do NOT enter any contact details, the Helper section will display the contact information entered under "Organisation" – "Helper communication".

Sections overview

The Sections overview displays the name, path, contact person and, where applicable, password for each Section. From the overview, you can open the Section details or edit a Section, take Sections offline (in the same way as Events), and delete Sections. You can also change the order in which Sections are displayed in the Helper section.

Events

Once Sections have been created, all Events must be assigned to a Section. Events are only displayed in the Helper section after a Section has been selected and are then shown within the relevant Section. If you created Events before enabling Sections, these Events will be taken offline until you assign them to a Section. In the Events overview, you can see which Section each Event belongs to and easily filter Events by Section.

Sections in the Helper section

When Helpers open your Helper section, the first thing they see is the Section selection. They initially choose the Section they are interested in and can change it at any time. Once a Section has been selected, the Events for that Section are displayed. The Section selector can be found at the top of the left-hand side and allows Helpers to switch between Sections. The Section contact is also displayed on the left if one has been entered.

Helpers also have the option to view Events from all Sections that are not password-protected. This gives them a complete overview without having to make a selection beforehand.

Section administrators

Under "Organisation" – "Access", you can add administrators. You can restrict their access by assigning them specific Sections.